Appleton Public Library

Board of Trustees Minutes

December 12, 2001

Present: Bergen, Bergman, Bloedow, Chandler, de Young, Ducklow, Dunlap, Schuessler

Excused: Heuring,

Others present: Dawson, Kelly, Lemke, Muench, Wiltzius

President Schuessler called the meeting to order at 12:03 PM.

Minutes/Bills

Minutes of the November 14, 2001 meeting were reviewed: Bergman moved approval, Chandler seconded, and the motion passed. Dunlap moved approval of the November 2001 bill register and Bloedow seconded. The balances remaining in several accounts were discussed; Dawson explainaed that most of unexpended operating funds are encumbered and should either be expended or staff will seek to carry them over to 2002. The motion passed.

OWLS Resource Library 2002 Contract

This is the annual contract with OWLS, required by statute, for services received and given. Dawson reviewed features of the agreement; there are no major changes in the Contract for 2002. Chandler moved to accept the contract as written, Bergman seconded and the motion passed

Frank P. Young Scholarship Committee

Bloedow noted that the Frank P. Young Scholarship Committee met prior to the Library Board Meeting to discuss the awarding of the scholarships for the year 2002. Their decisions were to send out letters of interest to the library schools in the state the first part of January, 2002 with a deadline to have them returned by February 28, 2002. The Committee will meet on March 5, 2002 to review the applications and bring their recommendation to the Board on March 13, 2002. The Committee recommends that we award $500 scholarships if there are enough qualifying candidates.

Director’s Report

Dawson reported that the budget approved by the Council on November 14 included the additional funds as requested by the Board. Bergman made a motion to accept the budget as approved by the City Council, Bloedow seconded and the motion passed.

We have installed the self-checkout system donated by the Library Foundation. The total cost was $18,000 for the hardware and $3,000 for the software. Because of our present security system setup, books are the only format that can be checked out on the system at this time.

Staff is beginning discussion of privacy and security policies. Draft policy recommendations should come to the Board Policy Committee within the next few months.

The City Council has approved a 3% cost of living increase for all non-represented employees.

Terry Bergen made the motion to approve the 3% cost of living for Library employees, Bergman

seconded and the motion passed,

Other Business

Dawson distributed copies of the November Library statistics. There was discussion of the procedures for measuring website hits and the lack of standards for measuring electronic services. De Young asked how Foxley’s was doing and what changes may be needed so they can remain a viable part of the library. Dawson reported that several alternatives are being studied and that the City Attorney is studying possible contract revisions.

The meeting adjourned at 12:40 PM.