Present: Bergman, Bloedow, Ducklow, Dunlap, Loebach, Matz, Parker,
Others present: Dawson, Ernst, Kelly, Lemke, T. Muench
Circulation Policy was discussed as the first comprehensive review of Board circulation rules in many years. Staff had worked to develop a proposed policy that was fully compliant with state laws and borrowing agreements, yet protected the rights of parents and families. There was considerable discussion of the best ways to do this. Board members felt the policy should be well-publicized. Dawson stated that policy information would be available to those registering for library cards, available from staff at any time, posted on the library website and that a copy of both new policies would be included in the next library newsletter. Matz moved approval of the policy and Ducklow seconded. The motion passed.
Dawson discussed the staff proposal for the 1998 budget request. He noted that under the tax rate levy cap ordinance, we should assume budget increases no greater than the rate of inflation. Staff proposes that an additional $27,000 be added to the sub staff budget for 1998. A decrease in the amount of fringe benefits budgeted should nearly offset this expense for a very small net increase in personnel accounts. Other budget changes include increased funds for training, an increase in the materials budget of 3%, and the equipment replacement increased by $15,000; overall, the proposed budget represents approximately a 1.7% increase over 1997.
The mayor has requested each Department to submit any new programs or funds beyond current operations as supplemental requests. Staff proposes requesting a Technology Coordinator position be added to the table of organization. This person would manage the local area network, coordinate hardware and software installations, correct computer problems; manage the website for the library, city and FOCOL, and coordinate computer training for the library staff, as well as Internet training for city staff.
If the library is asked to reduce its budget, staff recommends consideration be given to reducing the hours the library is open. This would be a projected savings of $40,000. Staff does not recommend any reduction in service, but feels that if significant cuts are made, it is preferable to reduce hours rather than levels of service or collections.
The library parking lot will be closed from August 25 through September 8th for resurfacing, repair, and the creation of green space.
Board meetings for 1997-98 will be the second Monday of the month at 5:00 PM. The next meeting will be Sept. 8, 1997. The meeting was adjourned at 6:05 PM.
minutes to be approved by Library Board 9/8/97.
last modified 9/16/97