Appleton Public Library
Board of Trustees
May 11, 1998
Present: Bergen, Bergman, Ducklow, Gosse, Parker, Schuessler
Excused: Bloedow, Dunlap, Loebach
Others Present: Dawson, Kelly, Lemke, Muench
Minutes The meeting was called to order by President Bergen at 5:07 PM. Bergen introduced Alderman Richard Gosse, newly appointed City Council representative to the Board. The minutes of April 13, 1998, were presented. Bergman moved approval and Schuessler seconded. The motion passed.
Bill Register The bill register and financial reports for April, 1998 were presented. Dawson noted that the labor pool charges had been corrected. Staff is continuing to work with the City Finance and Information Services Departments on getting updated telephone billing from Ameritech.
Parker moved approval of the bill register and Schuessler seconded. The motion passed.
Director's Report Dawson reported that the Library Foundation had awarded the library a $10,000 award for planning. Schuessler made a motion to accept the grant and Bergman seconded. The motion passed. Dawson outlined a timetable for planning, using the new Public Library Association planning process outlined in the book Planning for the Future, by Himmel and Wilson, as discussed at the February Board meeting. We will use this book but tailor the process to our needs. Within the next few months, staff will draft an RFP for a consultant to run the community survey. The process should be completed by March 1999.
Dawson reviewed the status of the 1999 budget request. Staff will present the draft 1999 budget to the Library Board's Finance Committee in July and to the full Board at the August 3, 1998 Board Meeting. Preliminary budget ideas were outlined, including: increased sub-staff budget; programs and publicity; ergonomic study; increased materials budget, particularly children's; technology coordinator position; equipment replacement; possible increase in the utilities budget.
Other Business Dawson read a letter of thanks from Virginia Heinrich for the Frank P. Young Scholarship award she received from the Board.
Dawson suggested that the Library pay for each Board member to join the Wisconsin Library Trustees Association. The cost is $28 per person which would entitle each Trustee to receive a quarterly newsletter and to attend any conferences of WLA. This would enable the Board to become more pro-active and better informed of State issues concerning libraries. Parker moved that the Board try the membership for one year and then re-evaluate its merits. Bergman seconded and the motion passed.
Dawson distributed new copies of the Wisconsin Public Library Trustee Handbook to Board members.
The meeting adjourned at 6:13 PM. The next meeting will be at 5:00 PM, June 8.