Appleton Public Library

Board of Trustees

Minutes

December 14, 1999

 

Present: Bergen, Bergman, Bloedow, Ducklow, Dunlap, Heuring, Loebach, Parker, Schuessler

Others Present: Dawson, Lemke, Wiltzius

 

Minutes/Bills

President Schuessler called the meeting to order at 5:03 PM. The minutes of the November 8, 1999 meeting were reviewed; Loebach moved approval, Bergman seconded and the motion passed. Bergen moved approval of the November 1999 bill registers and Parker seconded. The motion passed.

Policy Committee

Parker presented the proposed new "Harassment & Discrimination" section of the Personnel Policy to the Board as approved by the Committee. She noted that the Library’s Harassment & Discrimination Policy differs slightly from the City’s policy in that the Library deals with the public on a regular basis and that the role of the Board was taken into account. One minor change was made to the procedures in Section 2 Item B allowing an employee to approach any supervisor with a concern of harassment. Parker made the motion to approve the Policy as amended. Bloedow seconded, the motion passed.

Parker presented the proposed revised Finance Policy with the Committee’s recommendation for approval. Dawson noted that the policy represents an updating and a clean-up of language to clarify roles of the staff, the Board, and the City Finance Department. Finance Director Maertz had worked with staff to develop mutually agreed upon policy language. Bergman moved approval, Bloedow seconded, and the motion passed.

Building and Equipment Committee

Loebach presented the Committee’s approval of a design plan for rearranging several areas on the first floor. The Information Desk and media collections will be moved closer to the front door and periodicals will move to the west wing. The 1999 budget has a sufficient balance to cover the financing with a portion being carried over to 2000 to complete the project. The total cost will be approximately $15,000 for moving services, electrical work and stack purchases. Loebach moved and Bergen seconded approval of the remodeling plan and the 100% carryover of $10,000 into the 2000 budget to allow contractors to complete the work. Motion passed.

Dawson asked for approval to send out requests for proposals for a coffee shop, also selling FOAL merchandise and library supplies for patrons. Local vendors would be asked to submit bids. The Board approved.

Adoption of 2000 Budget as approved by City Council

Loebach moved that the budget be approved, Parker seconded. The motion passed.

Director’s Report

Dawson asked the Board to complete a trustee survey distributed by OWLS.

He discussed a change in the table of organization, combining a half-time page-clerk position with one of the two library assistant positions partially funded by the Foundation to create a half-time position in Reference & Information Services as Young Adult Assistant. Angela Johnson has been hired and will start working at the library on December 15, 1999.

The meeting adjourned at 5:40 PM.