President Schuessler called the meeting to order
at Nagler moved and Chandler seconded approval of the minutes of the June 13, 2002 meeting. The motion passed.Bergman moved to approve the June bill
registers and Nagler seconded.The motion
passed. Schuessler appointed Ducklow acting secretary to sign the bill
Finance Committee Report
Dawson distributed copies of the proposed budget and
supplemental requests for the year 2003.Bergman reported on the Finance Committee’s meeting of July 3, 2003; the Committee reviewed each budget line in
detail.The budget request is a status
quo budget: inflation, mostly in personnel and materials, creates 5.04%
increase over 2002 for a total of $3,686,593.Bergman moved and Bloedow seconded adoption of the budget request as
submitted.The motion passed.
Bergman reported three supplementary
1.A half time
Page Clerk in the Circulation Section.Circulation has increased 16 % in the last 2 years and in June, 2003,
over 95,000 items were circulated.
half time Outreach Librarian.With the
many changes in the community over the past few years, there is a need for a
professional to go out to other agencies in the community to provide
opportunities for promoting books and reading.
System Upgrade.With the library traffic
increasing and the downtown becoming more urban, there is an increased concern
for security. The proposal asks for an increase in the number of cameras in the
building and upgraded equipment to increase efficiency and improve retrieval.
Bergman moved to approve the supplemental requests
for a .5 Page Clerk position, a .5 Children’s Outreach Librarian, and upgrade
the security system.Nagler seconded the
motion and the motion passed.
Dawson distributed copies of projected building
operations expenses for the next five years.These expenses will not be submitted with the budget, but the Mayor had
requested that such a list be prepared.Staff reviewed recommendations with the Building and Equipment Committee
and Finance Committee. Bergman moved to approve the long-term building projects
document and Chandler seconded.The motion passed.
Pat Pehlke, a full-time Circulation Clerk, has
given notice that she will retire at the end of August.Because of the sensitivity in filling
vacancies at this time of future budget uncertainty, Dawson followed the steps of City practice to get the
opinions of the Mayor, HR Director Neisen and Council Finance Chair Groat as
advisory to the Board.Staff completed
the City’s “request to fill vacancy” form with a request to fill the position
with two half time benefited employees.The Mayor, HR Director, Finance Chair and Board Personnel Chair Bergen
concurred with the request.Ducklow
moved to accept the recommendation, Chandler seconded and the motion passed.
As of July 20, 2002, there are 2,918 children registered for the
Summer Library Program.There are also
285 teens registered for the Young Adult Program and 1,000 book reviews have
The Paper Industry Hall of Fame has donated a
painting of Appleton’s Lock #1 and the Appleton electric power plant.Bergman moved to accept the painting and
Bloedow seconded.The motion passed.
Dawson presented the General Personnel Policy that was
written to establish the framework for the library to adopt the city personnel
policies.Nagler moved to approve the
policy and Bergman seconded.The motion
There will not be a Board Meeting in August. The
meeting adjourned at