Bergman, Bloedow, Chandler, de
Young, Ducklow, Schuessler
present: Dawson, Lemke, Muench
Minutes and Bill Registers
President Bergman called the meeting to order at .Bloedow moved and Chandler
seconded approval of the minutes of the November 13, 2002, meeting.The motion passed.Schuesser moved to approve the November bill
register, Chandler seconded, and
the motion passed.
that the 2003 City Budget had been approved by the City Council.Bloedow made the motion to accept the 2003
Library budget as adopted by the City Council and Schuessler seconded.The motion passed.
OWLS Resource Library Contract
the Resource Library contract that he and OWLS Director Rick Krumwiede have
agreed upon.CalumetCounty funds are now part of a
separate agreement adopted earlier.Bergen
moved to approve the contract, Chandler
seconded, and the motion passed.
A draft copy of the revised Financial Policy was
relayed suggestions from City Finance Director Maertz with his endorsement as
amendments to the staff proposal.Schuessler made a motion to accept the changes in the Finance Policy,
Bloedow seconded and the motion passed.Funds from the checking account will be transferred to revenue
accounts.A draft of the proposed new
revenue report was distributed to the Board.
Personnel Committee Report
Committee Chair Schuessler moved and Bergen
seconded that the Board meet in closed session pursuant to Wisconsin
statute 19.85(1) to discuss personnel matters.The vote was unanimous and the Board moved into closed session at .The Board reconvened in open session at .Schuessler made the motion to recommend that Dawson
should receive a general pay adjustment, deYoung seconded and the motion
passed.The Board has recognized Terry’s
exceptional performance and goes on record to say he has exceeded his goals and
Board’s expectations in 2002.However,
due to the current harsh economic climate and the fact that Terry is well into
his 4th quartile range, the Board will not award a performance
Schuessler recommended that the draft Travel Policy be
adopted, effectively making the Library Policy substantially identical to the
City’s.Ducklow moved to accept the
recommendation, Chandler seconded,
and the motion passed.
of the second floor computer lab is well underway and the lab should be
operational by mid January.Staff is
presently in Seattle for Gates
discussed follow-up on ideas from the Board Retreat on November 22, 2002.He told the Board that he would be meeting
with a group of downtown non-profit organizations. He asked Wiltzius
to discuss the Library Marketing Plan.She said that the library tries to communicate electronically as much as
possible to save postage costs.Other
marketing techniques include refrigerator magnets with library hours, print ads,
direct mail, and interviews.The largest
concern is the lack of staff quality time to pull everything together.The Marketing Committee will be meeting soon
to discuss ways to promote the Library.Since the Friends of the Appleton Library is no longer a 501(c)(3), their funds will be transferred to the Appleton
A copy of
the 1990 Encyclopedia Britannica has been donated.The Library will place the 1990 copy on the
Reference shelves and keep the 1986 copy will be in circulation, addressing the
concerns expressed by John Purvins at the November 13, 2002 meeting..Dawson
agreed to notify Purvins.
noted that there were sufficient funds remaining to purchase the security
system upgrade which had not been included in the budget.This will include additional cameras and a
digital recorder.There was discussion
as to the level of responsibility library staff should have for supervising the
distributed a draft smoking policy for discussion.Developed in discussion with Police, Transit,
Health and the Attorney’s office, this policy would prohibit smoking on library
grounds, with the exception that staff would be permitted to smoke outside the
staff entrance, since they do not have the option of going elsewhere..The Board will
vote on the policy at the January meeting.
moved to adjourn, Bergen seconded
and the meeting adjourned at .