Appleton Public Library

Board of Trustees Minutes

June 9, 2004

Present:                Bergen, Bergman, Bloedow, Chandler, de Young, Ducklow, Eng

Excused:              Dunlap, Moua

Others present:        Dawson, Kelly, Lenz, Muench, Shriver, Ward, Wiltzius

President Bergman called the meeting to order at 12:05 PM. 

Minutes and Bill Registers

Ducklow moved and de Young seconded approval of the May 12, 2004 minutes.  Motion passed unanimously.  Ducklow moved and de Young seconded approval of the May 2004 Bill Register.    Motion passed unanimously.  Chandler inquired about the small amount budgeted for advertising.  Dawson explained that funds originally were budgeted for advertising library programs but the Library had spent approximately $600 in advertising for the hire of two professional staff positions.  Bergman and Bloedow commented that the footnote on the financial report was very helpful.

Planning Committee report

The Board reflected briefly on the Board Retreat that took place on Friday May 28th, 2004. The general consensus was that it was valuable time spent brainstorming and bonding.   Dawson expressed his appreciation of the Board members’ participation and noted that Board survey results had been incorporated into the final plan documents.  Bloedow moved and Bergman seconded adoption of the Long Range Plan 2005 – 2007.  Motion passed unanimously.

Finance Committee report

Finance Chair Bergen opened discussion of the 2005 budget request by stating that she felt the most significant issue is the status quo vs. the level of service.  Discussion regarding supplemental item requests resulted in the decision to not include the request to replace a microform reader-printer as a supplemental request, but as a regular line item in the budget, due to the fact that replacing readers-printers regularly is necessary.   

Eng said that he would stress to his fellow council members the important service the Library provides to our community and the need to maintain the high level of  service.

Bergman complimented the Finance Committee on their efforts with the 2005 Budget Request and stated the committee did a “great job!”  Bergen moved to accept the 2005 Budget Request, seconded by Ducklow.  Motion passed unanimously.

Foundation grants budget

The Library Foundation grants budget was approved by the Library Foundation Board and was presented to the Library Board for approval.  The grants budget does not include operating expenses.  Bergen moved to approve the Library Foundation grants budget, seconded by Eng.  Motion passed.

Director’s Report

Congratulations to Terry Bergen and Dr. Chandler on their re-appointments to the Library Board.

Dawson and Kelly had the opportunity to meet with Common Council President Ed Baranowski.  The meeting was positive and a tentative date was set for a Council/Library Board social event.  The date suggested is Tuesday, July 20th, 2004.  It was also suggested that the best time for this event would be after normal working hours, possibly 4:30 p.m. – 6:00 PM.

Dawson updated the Board on the Greenville library discussions.  He said that OWLS Director Krumwiede would assist with County revenue projections.

The Board will review and discuss several policies at the July meeting.

Dawson reminded the Board of the Library of the Year 2003 Staff/Board Recognition event on Friday, June 11, 2004 at 8:00 a.m.

Other business

The daycare that had hoped to lease City property adjacent to the Library was denied their request.

Bloedow reported on OWLS Board discussion of OWLSnet migration and the OWLS County Plan

The meeting adjourned at 1:14 p.m.